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HEAP BRIDGE VILLAGE PRIMARY SCHOOL

CORVID-19 Recovery Plan & Risk Assessment

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People who might be harmed:  staff & pupils (wider community)

Initial Assessment date: March 2020

Are there any special considerations needed for new & expectant mothers or persons under 18, etc.   Yes – all vulnerable groups have been instructed to work predominantly from home up until September pending further review.

Latest review date: 15/07/2020

(extended to include all pupils return in September)

Names of all involved in assessment process: Headteacher, SLT, Govs & all school based staff (inc. Dolce & FM staff)

Headteacher authentication:

Mr. M. Cockcroft

 

Quick links:

School context

Systems of control 

Cleaning & Hygiene

Waste

Personal protective equipment (PPE) including face coverings and face masks  

Shielded and clinically vulnerable children and young people

Shielded and clinically vulnerable adults

Living with a shielded or clinically vulnerable person

Class or group sizes

Wellbeing of staff

Communication with staff, parents & governors

Communication with the Local Authority

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Dynamic Risk Assessment

Suitability and compliance of school building

Drop-off & collection by parents

Cloakrooms & uniform

Toilets (inc. staff toilets)

Classrooms

Curriculum

Signage

Pupils mental health and well-being

Breaktimes

Lunchtimes

Movement around school

Assemblies

Offices

Visitors & deliveries to the school

Staff  inc.gatherings/meetings/staffroom

Children with learning difficulties

Before and After School

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link to Bussiness Continuity PlanFM & Dolce Risk Assessments

link to Information on testing

 

School context

To prepare for more pupils returning in September, we have thoroughly reviewed our current recovery plan and risk assessment to ensure that it addresses the risks identified using the system of controls set out (by the government) below.

These are an adapted form of the system of protective measures that will be familiar from the summer term. Essential measures include:

  • a requirement that people who are ill stay at home
  • robust hand and respiratory hygiene
  • enhanced cleaning arrangements
  • active engagement with NHS Test and Trace
  • formal consideration of how to reduce contacts and maximise distancing between those in school wherever possible and minimise potential for contamination so far as is reasonably practicable

To ensure we reduce contacts as much as reasonably possible we will:

  • group children together i.e. in year groups and, in some cases other smaller groups such as before and after school club groups, SEND groups etc. These will be kept to a minimum and where only necessary to meet a child’s needs.
  • avoiding contact between groups through staggered break times and alternative arrangements for lunchtimes
  • arranging classrooms with forward facing desks where appropriate
  • staff maintaining distance from pupils and other staff as much as possible

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Systems of control

This is the set of actions schools must take. They are grouped into ‘prevention’ and ‘response to any infection’ and are outlined in more detail in the sections below.

 

Prevention: (see below)

 

Response to any infection: (see Suspected cases, what to do & testing arrangements page)

  • engage with the NHS Test and Trace process 
  • manage confirmed cases of coronavirus (COVID-19) amongst the school community
  • contain any outbreak by following local health protection team advice

 

 

Cleaning & Hygiene

ALL STAFF are responsible for maintaining regular and effective cleaning routines across the school while responding to the Covid-19 pandemic. 

We will ensure that all adults and children:

  • frequently wash their hands with soap and water for 20 seconds and dry thoroughly (see class posters for timings & frequency)
  • clean their hands on arrival at the setting, before and after eating, and after sneezing or coughing
  • are encouraged not to touch their mouth, eyes and nose
  • use a tissue or elbow to cough or sneeze and use bins for tissue waste (‘catch it, bin it, kill it’) – lidded bins provided within classrooms and teaching areass

 

School staff will:

  • ensure that help is available for children and young people who have trouble cleaning their hands independently
  • encourage young children to learn and practise these habits through games, songs and repetition
  • ensure that bins for tissues are emptied throughout the day and that all sinks have available (liquid) soap
  • use of (‘catch it, bin it, kill it’) bins for used tissues & paper towels (and disposable face coverings)
  • Where possible, ensure all spaces are well ventilated using natural ventilation (opening windows)
  • prop doors open, where safe to do so (bearing in mind fire safety and safeguarding), to limit use of door handles and aid ventilation (during transit of pupils (to be closed thereafter) and have issued individual class door wedges

 

Site management staff will ensure the following are available:

  • Soap for sinks, and where no sink nearby, hand sanitiser in rooms and learning environments
  • Disposable paper towels
  • Cleaning kits including; sanitising wipes for wiping equipment, plastic gloves, disposable masks/aprons, paper towels, disinfectant spray/cloths
  • Lidded bins (regularly emptied and new bin bags)
  • Tape for cordoning off areas and marking floors (where needed)
  • Semi-permanent spray paint for marking outdoor areas (if needed)
  • Posters (e.g.to encourage consistency on hygiene and keeping to own group)
  • Additional door stops – all doors/windows to be kept open for air circulation.

 

Our caretaker will order sufficient resources and replenish stocks daily (inline with classroom GForm orders) to ensure classes are well stocked and complete a weekly stock take to ensure the school does not run out.

SLT/Office staff will communicate in a timely manner with contractors and suppliers that will need to prepare to support our plans for opening for example, food supplies, hygiene suppliers.

There is no need for anything other than normal personal hygiene and washing of clothes following a day in school.

 

Additional advice specific to cleaning routines:

Regular cleaning plays a vital role in limiting the transmission of COVID-19. School staff will follow the COVID-19: cleaning of non-healthcare settings guidance ensuring that: 

  • where posible, we will reduce clutter and removing difficult to clean items can make cleaning easier
  • we have increased the frequency of cleaning, using standard cleaning products such as detergent, paying attention to all surfaces but especially ones that are touched frequently, such as door handles, light switches, work surfaces, remote controls and electronic devices.
  • as a minimum, frequently touched surfaces will be wiped down at the beginning and at the end of each day,
  • frequesntly touched surfaces will be more frequently cleaned depending on: the number of people using the space, whether they are entering and exiting the setting, and access to hand washing and hand-sanitising facilities - our caretaker will timetable this across the day.

When cleaning surfaces, it is not necessary to wear personal protective equipment (PPE) or clothing over and above what would usually be used.

Further information to support the above three sections can be found in the ‘FM Cleaning & Caretaking Risk Assessment’:

Cleaning routines for staff within classroom settings are set out in our 'Developing Covid-19 Secure Classrooms' advice document for staff.

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Personal protective equipment (PPE) including face coverings and face masks

Wearing a face covering or face mask in schools or other education settings is not recommended. Face coverings may be beneficial for short periods indoors where there is a risk of close social contact with people you do not usually meet and where social distancing and other measures cannot be maintained, for example on public transport or in some shops. This does not apply to schools or other education settings. Schools and other education or childcare settings should therefore not require staff, children and learners to wear face coverings.

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Staff/pupils wearing face coverings to/from school.

The wearing of face coverings is increasingly expected across a range of indoor settings (i.e. shops) and on public transport. Children/staff are not expected to wear face coverings in school. Anyone wearing a face covering for their journey to and from school should ensure they:

  • know how to put on/take off the covering safely,
  • dispose of temporary face coverings in the 'Catch it, bin it, kill it', covered bins provided in each classroom
  • bring a suitable plastic (sealed) bag to store re-usable coverings in and
  • ensure they wash their hands before and after wearing any face covering.

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The majority of staff in education settings will not require PPE beyond what they would normally need for their work, even if they are not always able to maintain a distance of 2 metres from others. PPE is only needed in a very small number of cases.

At Heap Bridge, after consultation with staff, we have agreed the following use:

Context

Disposable gloves

Disposable plastic apron

Surgical face mask

Fluid resistant eye & face protection

Pupils whose care routinely already involves the use of PPE due to their intimate care needs should continue to receive their care in the same way

yes

single use

personal choice

no

If a pupil becomes unwell with symptoms of coronavirus and needs direct personal care until they can return home

yes

single use

yes - if 2m social distance cannot be achieved

yes – if risk splashing to eyes

Administration of ‘other’ first aid/care

yes

sessional use

personal choice

no

Administration of medicines

yes

sessional use

no

no

General cleaning (for specific cleaning duties see cleaning risk assessment)

yes

sessional use

no

no

Physical intervention / positive handling

yes

sessional use

personal choice

no

Intimate care

yes

single use

personal choice

yes – if risk splashing to eyes

NOTE: single use apron to be disposed following activity, sessional use to be disposed at end of day/shift

Hands should be washed with soap and water for 20 seconds after all PPE has been removed.

Staff should read the following guidance before any PPE is used. Our caretaker will keep a weekly stock take of PPE and liaise with school office to maintain regular orders.

Staff will complete a daily requisit form for topping up class PPE stocks via a Google form. The Caretaker will use this replenish stocks on a daily basis. STAFF SHOULD NOT ROUTINELY HELP THEMSELVES TO STOCK FROM THE CARETAKERS ROOM.

SLT/staff to seek advice from the LA ‘Infection Control helpdesk’ where needed: This email address is being protected from spambots. You need JavaScript enabled to view it.

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Disposal of waste

Waste does not need to be segregated unless an individual in the setting shows symptoms of or tests positive for COVID-19.

Dispose of routine waste as normal, placing any used cloths or wipes in ‘black bag’ waste bins. You do not need to put them in an extra bag or store them for a time before throwing them away.

Day to day waste will be treated as usual with the exception that lidded bins will be provided for tissues and face coverings. These will be identified with the 'catch it, kill it, bin it' posters.

 

In circumstances where waste is linked to a suspected or positive case:

Personal waste from individuals with symptoms of COVID-19 and waste from cleaning of areas where they have been (including PPE, disposable cloths and used tissues):

  1. Should be put in a plastic rubbish bag and tied when full
  2. The plastic bag should then be placed in a second bin bag and tied
  3. This should be put in a suitable and secure place and marked for storage until the individual’s test results are known

This waste will be stored safely and kept away from children. It will not be placed in communal waste areas until negative test results are known, or the waste has been stored for at least 72 hours. Waste of this type will be stored in the outdoor store.

  • If the individual tests negative, this can be put indisposed of immediately with the normal waste.
  • If COVID-19 is confirmed this waste should be stored for at least 72 hours before disposal with normal waste.

If during an emergency you need to remove the waste before 72 hours, it must be treated as Category B infectious waste.

We will:

  • keep it separate from your other waste
  • arrange for collection by a specialist contractor as hazardous waste

 

At Heap Bridge, waste suspected of being contaminated will be stored securely in the outdoor store by the caretaker only. (see also  FM Risk Assessment)

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Shielded and clinically vulnerable children and young people

For the vast majority of children and young people, coronavirus is a mild illness. Pupils who have been classed as clinically extremely vulnerable due to pre-existing medical conditions have been advised to shield. We do not expect these children to be attending school, and we will continue to be support any identified children at home as much as possible. Clinically vulnerable (but not clinically extremely vulnerable) people are those considered to be at a higher risk of severe illness from coronavirus. A small minority of children will fall into this category, and parents should follow medical advice if their child is in this category.

At Heap Bridge, we have  one pupil identified as requiring ‘shielding’.

At Heap Bridge, we will work with parents to identify those pupils identified as ‘clinically vulnerable’. Parents should liaise with either the Headteacher or Deputy Headteacher (Mrs Collingwood).

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Shielded and clinically vulnerable adults:

At Heap Bridge, we do not have any staff identified as requiring ‘shielding’.

Clinically vulnerable individuals who are at higher risk of severe illness have been advised to take extra care in observing social distancing and should work from home where possible. The school will endeavour to support this, for example by asking staff to support remote education, carry out lesson planning or other roles which can be done from home. If clinically vulnerable (but not clinically extremely vulnerable) individuals cannot work from home, we will look to offer the safest available on-site roles, staying 2 metres away from others wherever possible, although the individual may choose to take on a role that does not allow for this distance if they prefer to do so. If such staff have to spend time within 2 metres of other people, we will carefully assess and discuss with them whether this involves an acceptable level of risk.

 

Clinically vulnerable adults in the school are:

Employee Name

Condition

Role

Ability to work from home

Notes

1

Asthma

SLT

Yes

Predominantly work from home until September

2

Coronary Heart Disease

Admini

Yes

Predominantly work from home until September

3

Asthma

TA1

Limited

Predominantly work from home until September

4

Asthma

TA1

Limited

Predominantly work from home until September

 

Other staff unable to attend work at any given period of time will be recorded daily within our staff attendance register and LA absence returns.

The school will work with our service providers i.e. Facilities Management & Dolce, to establish safe working routines for their staff working within the school.

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Living with a shielded or clinically vulnerable person

If a child, young person or a member of staff lives with someone who is clinically vulnerable (but not clinically extremely vulnerable), including those who are pregnant, they can attend their education or childcare setting. If a child, young person or staff member lives in a household with someone who is extremely clinically vulnerable, as set out in the COVID-19: guidance on shielding and protecting people defined on medical grounds as extremely vulnerable guidance, it is advised they only attend an education or childcare setting if stringent social distancing can be adhered to and, in the case of children, they are able to understand and follow those instructions. This may not be possible for very young children and older children without the capacity to adhere to the instructions on social distancing. If stringent social distancing cannot be adhered to, we do not expect those individuals to attend. They should be supported to learn or work at home.

We will survey parents to identify households to whom this advice applies.

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Class or group/bubble sizes 

In September, each year group will be consided as a 'bubble' (typically 25 pupils). 

  • To support the effective delivery of provision, we will also create bubbles for pupils attending the before and after school clubs (of no more than 15 per bubble) and for pupils accessing specific group provision i.e. sensory circuits (where pupils may mix across year groups). This will be done only where it cannot be avoided.
  • Staff will be assigned to work with as small a number of bubbles as is practical to maintain the effective running of the school. For class teachers, this will typically be one bubble but for TAs this may be two or three bubbles depending on the range of roles carried out across the school.
  • We will keep very clear records of pupils and staff within each bubble to ensure a rapid track and trace response in the event of a positive Covid-19 case within the school.
  • We will stagger break and lunch times to ensure class bubbles are kept seperate as far as is possible.

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Wellbeing of staff

The LGA workforce wellbeing pages have advice and guidance for supporting and managing the wellbeing of frontline staff and will be publishing more wellbeing information and support for managers and staff in the next few days.

The Headteacher and Senior Leadership Team have made a commitment to following the five key principles below:

  • Be proactive and make time to talk about how staff are feeling
  • Encourage open and honest conversations
  • Put support in place for staff and managers and make it widely available
  • Support relationships between colleagues and teams
  • Take stock/check the effect of these measures regularly

See the embedded document for further resources to support staff mental health

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Communication with staff, parents & governors

  • Current methods of communication include the whole staff WhatsApp group (which has now been opened to all staff to post – please do so responsibly and professionally), regular email updates to communicate larger pieces of information. All staff contact and emergency details have also been updated.
  • Regular updates are communicated to parents through the school website, social media and email provision through ParentPay. Individual calls will be made to parents where this is necessary. Our newsletter will continue to go out weekly as re-established during school closure. As school increasing welcomes back more pupils, communication will be raised to remind parents of our new working practices and changes to expectations of how they need to respond i.e. reduction in face to face contact, social distancing....
  • Full Governing Board meetings and subcommittee meetings will continue (virtually) in which school plans and deviations from regular practice will be communicated.

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Communication with the Local Authority

For enquiries relating to Covid-19, schools should continue to use the Schools Covid19 inbox This email address is being protected from spambots. You need JavaScript enabled to view it.. General enquiries and requests for support should be directed to the appropriate service area.

The Headteacher is in regular (at least weekly) contact with the LA through is role as Chair of the Arch alliance Group of schools and as a member of RAPH Steering. This continues to support the wider local effort in planning for each phase of this pandemic and provides support for both Heap Bridge and other local schools.

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List of policy amendments:

 

First Aid & Illnesses

  • Qualified First-Aiders will be on site at all times.
  • School staff may take your child's temperature on a regular, perhaps daily basis. This will be done with a contactless thermometer.
  • If a child is injured, parents will be contacted and must come to the school office to collect the child as soon as possible.
  • If a child is ill, they will be kept in supervised isolation until collected by their parent.
  • Parents must ensure emergency contacts and arrangements are up to date, including the second contact.
  • Normal routines for informing the school of any absences (if your child is expected to be in school) remain (via email or by telephone)

 

Changes to Our Behaviour Policy

Staff will communicate, teach and regularly reinforce all expectations, and in particular the new ones. A review of the school behaviour policy has been undertaken. 

 View our addendum to the behaviour policy here

 

Changes to our Administration of Medicines Policy

To help reduce mobility around the school and maintain the integrity of our small groups/bubbles we have made a small number of changes to our administration of medicines procedures.

  • We will no longer be administering non-prescribed medication - if your child is unwell, keep them at home.
  • Our administration of medicines form is now a digital form and can be completed here. Parents must also contact the school via telephone to confirm, in person, their form submission.
  • Medicines will be kept in the school office (as usual) but taken to the appropriate classroom to be administered by a supervising adult within the class group.
  • The adult may wear PPE (disposable gloves, apron and mask) depending on the symptoms shown by your child).
  • Parents may drop off medicines (once agreed with the school) at the school office and collect at the end of the school day. Where medicines are to be used across a week, these can be kept in school if appropriate.

 

Changes to intimate care & physical handing

Where your child normally receives regular or occasional intimate care i.e. changing, we will update your child's existing care plan to reflect changes to any current arrangements. This may include the increased use of PPE worn by staff.

On a very small number of occasions it is necessary for staff to physically intervene with pupils to ensure their safety and the safety of others. We will be working especially hard to ensure these occasions do not occur, but if they do, staff may require additional PPE prior to intervening. This will be part of the dynamic risk assessment carried out for each individual incident. Parents will be informed if their child has been involved in any form of physical intervention.

 

Other policies ammended

Policy

Amendments (or link to revised policy)

Safeguarding Policy

https://www.heapbridge.co.uk/index.php/en/parents/download-section/category/45-covid-19-related-documents?download=93:heap-bridge-safeguarding-covid19-policy

Also included addendum to authorise staff to use mobile phones for internal communications (to reduce movement around school) for duration of summer term.

Safer Recruitment

Ammendment made to include ‘Virtual Meetings Policy’ to replace face to face interviews.

Fire Evacuation Procedures / Lock Down

Revised evacuation collections points to adhere more to social distancing guidelines

General Risk Assessments

Superseded by this document where relevant

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Dynamic risk assessment:

 

Underlying principles: keep cohorts/groups together where possible and:

  • ensure that children are in the same groupsbubbles at all times each day, and different groups are not mixed during the day, or on subsequent days
  • ensure that the same teacher(s) and other staff are assigned to each group and, as far as possible, these stay the same during the day and on subsequent days
  • ensure that wherever possible children use the same classroom or area of a setting throughout the day, with a thorough cleaning of the rooms at the end of the day

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Suitability and compliance of school building

  • All statutory building checks are currently up to date. – continue with well established routine/schedule - see GCalendar
  • Practice fire drill in week one (of return of additional pupils) – see revised fire evacuation procedures
  • Water checks up to date – see latest report
  • Ensure wall mounted fan heaters are not used initially (seek further advice as approach colder months)

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Drop-off & collection by parents

  • We will publish the most up to date drop of and collection arrangements on our 'Information for Parents' page.
  • Arrangements will include how pupils should enter and exit the school building and any additional control measure we have put in place.
  • Remind parents of social distancing practice, face to face discussions – create posters prior to re-opening

Children, parents and carers cannot enter the school grounds if they are displaying any symptoms of coronavirus (following the COVID-19: guidance for households with possible coronavirus infection)

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Cloakrooms & uniform

From September, pupils will be expected to wear school uniform in line with normal school policy.

NO SCHOOL BAGS TO BE BROUGHT IN TO SCHOOL – lunch boxes will be kept either on pupil's table or under chair

  • Reception & Year will use seperate areas within the KS1 cloakroom to hang coats.
  • Staff must supervise any access to the cloakrooms/toilet areas to ensure no other children/bubbles are present.
  • Yr 2-6 – use back of chairs to avoid use of and congestion in cloakrooms

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Toilets (inc. staff toilets)

  • Toilet routines will be established by individual class teachers / classroom staff in line with timetabled breaks. Routines should encourage the use of toilets at key points in the day to reduce instances where pupils need to go during lessons.
  • No pupil must be denied the use of the toilet during any time of the school day - staff must supervise any toilet visits to ensure minimum opportunities for mixing across bubbles.
  • Limit number of pupils in toilet area number of cubicles - only two children to use urinals (pupil’s will need briefing/training – pupils encouraged to use same cubicle where possible)
  • Hand driers and paper towels available in toilets for hand drying.
  • Cleaning products in staff toilets for individuals to apply prior to using (if required).
  • Increased cleaning of toilet area (frequently touched surfaces) will be ensured by site management staff throughout the day

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Classrooms

  • Each child to have a personal resource pack i.e. pencil, pen ruler...
  • Desks will generally be arranged in rows, facing the front of the class and seperated where possible (this will not be the case in Reception)
  • Class cleaning rotas to manage frquently touched surfaces during the day (classroom staff) and general cleans daily (site management staff).
  • Limit resources to those which can be easily cleaned i.e. in the washing machine, Milton bath etc...
  • Remove and store soft furnishings I.e. rugs, cushions etc.. from classrooms/shared areas
  • We will not remove books – individual expectations set out for each year group will clarify how the use of classroom books will be managed.
  • Pupils will also be required to take their water bottle home to wash and refill each day. We will no longer be able to facilitate this in the classroom. 

Staff should also ensure they have read and understood our 'Developing Covid-19 Secure Classrooms' advice document for staff.

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Curriculum

As we return in September, teaching staff will quickly work to identify gaps resulting from any absences from school and adapt the school curriculum to ensure pupils begin to 'catch up'. We will use available resources and targeted funding from the government to support those pupils most in need.

 

During the initial period of school closures, the school used Tapestry (Reception) and Seesaw (Y1-6) to support pupils with remote learning routines and learning. These both worked well and allowed teachers to broadly deliver the planned curriculum for each year group. At the same time, we spent time developing a more capable online learning environment through the use of Google's G-Suite for schools. This allows us to co-ordinate a blended learning environment to a higher standard, including being able to offer 'virtual lessons' in the event of any future closures.

 

To ensure that both teaching staff, pupils and parents are better equipped in the event of future closures, we will:

  • ensure all pupils have access to their new G-Suite environment
  • use features such as Google Classroom within weekly teaching/homework routines to develop competencies across both staff and pupils use of the VLE.
  • provide training for staff
  • promote the G-Suite environment across the school website
  • ensure the school has suitable devices to support the use of G-Suite within the classroom and to support disadvantaged pupils in the event of future closures (in the loaning of devices)
  • develop ways of integrating our whole school curriculum within a blended approach to pupils learning - using online resources and tools

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Signage

Develop posters to support routines for (consider use of those produced by LA):

  • procedures for managing pupils/staff that are unwell
  • hand washing/cleaning
  • ‘catch it, bin it, kill it’
  • cleaning frequently touched surfaces
  • social distancing reminders/expectations
  • avoidance of entry in to school / gathering (congregation areas...)

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Pupils mental health and well-being

  • Mrs Murphy & Mrs Clarke to develop bank of mental health and support resources for pupils.
  • Staff access through whole school (virtual) CPD sessions.
  • Continue use of rewards/sanctions (yellow/red cards) through Class Dojo (avoiding use of physical GtbG display) - see addendum to behaviour policy
  • Instances of behaviour requiring positive handling, in the first instance, remove other pupils (in bubble) to safe space and send additional adult/child for support. In extreme cases use appropriate PPE (gloves, apron/mask) - see addendum to possitive handling policy

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Break times

  • Established break time rota – each group to be supervised by linked adults
  • Playground to be separated in to two/three zones to maintain social distance between groups (barrier fencing already purchased).
  • Each bubble will be allocated seperate outdoor resources which must not be used by other groups/bubbles. These resources will be used in conjunction with strict handwashing routines.
  • No 'contact' games are allowed for the duration of the summer term (will be reviewed in September)

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Lunchtimes

As of September, we will be operating the school kitchen as normal. Pupils ordering a school meal will resume ording through Live Kitchen and those paying for a school meal will continue through Live Kitchen also.
  • Pupils in Reception, Year 1 and Year 2 will rotate through the school hall with a cleaning regime between each sitting.
  • Pupils in Year 3-6 will eat lunch in their classroom.
  • Where ordered through the school, pupils will be given a choice of items through Dolce's Live Kitchen online ordering system. Those parents who ordinarily pay for school meals will continue to do so in the same way as normal.
  • If pupils bring a packed lunch, this must be in a contained lunch box (including the drink). 
  • Water will be provided for all children during the lunchtime period.

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Movement around school

  • Queue barriers used to support traffic direction & social distancing within hall.
  • Timetable to control flow of traffic in corridor areas –controlled by staggering movement of groups across the school day (creating a one-way system would typically involve increased traffic through Y4 classroom).
  • Self-closing (fire) doors to be wedged open during ‘group movement’ and removed directly after to maintain fire safety.
  • Each class to have own wedge to use in transit. 
  • Continue with designated staircase use for year groups when entering/exiting school using playground.
    • All odd year groups (Rec, Y1, Y3 & Y5) will continue to use the near side door/staircase to enter/exit the building.
    • All even year groups (Y2, Y4 & Y6) will continue to use the far side door and staircase to enter/exit the building.
    • Pupils will be collected from the yard by a member of staff.
    • Parents will be asked to observe social distancing advice (2m where possible) and if waiting with their child only one adult per child to be present (this will be viewed where issues arise) 
    • Parents will be asked to consider sending their child down the foot path and into the yard without adult supervision where appropriate (to avoid congestion).
  • SLT/school staff will monitor peak flow times during the school day and additional restrictions may be applied if required.
  • Staff have been authorised to use mobile phones for internal communication only during the course of the summer term (to minimise the need for movement and pupil errands).
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Assemblies
  • To protect the integrity of class bubbles, there will be no whole school/key stage assemblies across the autumn term. This, regrettably includes the usual nativity and Christmas productions we would usually perform for parents.
  • HT to plan virtual assemblies – use Zoom/M-Teams to deliver across classes – i.e. celebration assembly.
  • Any 'virtual' assemblies to be held within classrooms to limit movement and cross contamination of shared areas
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Offices
The offices are used by the bursar, the headteacher and the deputy headteacher. It would be helpful for other staff to consider the office based staff as a group/bubble as two of the three staff are considered at high risk if contracting the virus. As the two office spaces are small, enclosed environments, this is considered to be an area of higher risk of transmition within the school.

As such, the following guidelines must be adhered to:

  • staff working within the office will be mindfull of maintaining maximum social distancing where possible
  • staff working within the office will be mindful that they are part of a group/bubble with increased vulnerablity if contracting the virus
  • the office window will generally remain closed during conversations with staff/parents (unless to aid ventilation)
  • the window in the HT/DHT office should be opened where appropriate (to aid ventilation)
  • staff requiring members of the office team should announce this at the office window
  • office staff will generally come out of the office to deal with concerns rather than inviting peopple in to the office environment
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Visitors & deliveries to the school
  • The school will keep visitors to an absolute minimum and only where there is a critical need.
  • No volunteers will be accepted nor students/work experience until further notice. (revise in September)
  • Poster for visitors/parents entering the school building – explaining routines and expectations i.e. only one person (or bubble)  in entrance area at any one time.  Parents of returning pupils to sign Covid-19 Home School Agreement to acknowledge new expectations.
  • Office staff to sign visitors in to minimise cross contamination of device. Ensure glass screen is kept closed – put up sign to explain reason for this to parents/visitors. Staff may continue to sign in but must use the hand sanitiser provided.
 
From FM Risk Assessment
  • When accepting any deliveries ensure the appropriate PPE is being worn (apron/gloves) and keep 2m distance
  • Once stock has been put away in the appropriate areas then proceed to wash hands thoroughly with neutral detergent for 20 seconds or more. 
  • Contractors - Follow LA issued guidance. 
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Staff  inc.gatherings/meetings/staffroom
  • Establish rota for staffing arrangements to manage split classes/home learning - will rota time out of school where available.
  • Continue detailed log of staff rota against contracted hrs (maintained since 20th March) - see staff rota
  • Water fountain – allow coninued use by staff only (relocated to corridor)– ensure available hand sanitiser.
  • Note: School posters produced for each area to help maintain the daily message and school expectations for each point (see p1) to staff/pupils
  • Staff to adhere to social distancing guidelines within staff car park (caretaker to maintain gate security)
  • Limit numbers in staffroom (x4) – cleaning routines/responsibilities...
  • Implement cleaning rota for staffroom – signed by staff designated to clean – poster of expectations.
  • Staff fully consulted (see section below)  and trained/informed re: each area of this document.
  • Weekly staff meetings to adhere to social distancing guidelines–maintain continued use of virtual meetings where applicable and keep record of training delivered through them i.e. risk assessments/working practices/policies…
  • Consider use of virtual morning meetings or socially distanced meet in hall.
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Children with learning difficulties
  • Maintain risk assessments developed through school closures.
  • Mrs Collingwood to communicate with parents/staff where needed.
  • KC to update any PEEPs and Care Plans as required.
  • The need for movement breaks will continue to be facilitated but must pupils must be accompanied by a member of staff to ensure pupil follows social distancing and new school rules.
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Before and After School
  • This will not be reinstated until September at the earliest. This is to maintain (as far as possible) the integrity of year group ‘bubbles’.

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Any further comments, queries or complaints regarding the contents of this document should be made to the Headteacher: This email address is being protected from spambots. You need JavaScript enabled to view it.

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Document history and consultation

This document (v1.1) was shared with all staff, including staff working for Dolce and Facilities Management on 18th May 2020. All staff then had the opportunity to query, question and respond to the contents of the document (via a series of virtual (Zoom) meetings on Tuesday 18th and Wednesday 20th May), giving input to its redraft v1.2 which was subsequently shared with governors and parents via the school website. A total of six governors returned comments and/or items for consideration before v1.2 was submitted to the Local Authority for quality control. Following a small number of further recommendations and amendments, v1.3 was signed off by the Local Authority. v1.4 and v1.5 included web links to school website and further information. Following these updates, v1.5 was uploaded as a live page on the school website to mitigate the risk of stakeholders refering to an outdated version of this document. This was distributed to staff, governors and parents via the weekly newsletter, email and social media. Any further changes will be communicated, in the same way, to the appropriate stakeholders.

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